IPOS 2020 Call for Abstracts

The 22nd World Congress of Psycho-Oncology & Psychosocial Academy is now accepting abstracts for symposium, oral and poster presentation, to be held in Kyoto, Japan on June 16-19, 2020. The conference theme is “Diversity, Dialogue and Altruism: To achieve universal psychosocial care for all”.

This conference will bring together professionals from multiple health care disciplines to explore, share, learn and discuss the psychosocial aspects of cancer. Participants include researchers, clinicians, educators from cancer centers and other medical centers, patient advocates/patient partners and community-based organizations representing disciplines including medicine, psychiatry, nursing, psychology, social work, spiritual care, nutrition, rehabilitation medicine and occupational health for both adult and pediatric populations.

We invite abstracts on a wide range of topics in cancer care and stages of disease ranging from prevention and early diagnosis, to treatment and survivorship, to palliative and end-of-life care. Submissions can be reports of observational studies and clinical trials, innovative programs and service delivery models, systematic reviews, study protocols, clinical guidelines and best practice and local, regional, national and international approaches to build capacity in research, education and clinical care.

Submit an abstract for Poster or Oral presentation

Create a symposium Submission

  1. Important Dates
  2. Abstract Regulations & Guidelines
  3. Presentation Types
  4. Presentation Language
  5. Abstract Themes
  6. Submission Formats
  7. Abstract Submission Procedure
  8. Abstract Selection Process

1. Important Dates

Call for Abstracts Open Date October 1, 2019 (10:00 JST)
Abstract Submission Deadline December 2, 2019 (17:00 JST)
Abstract Acceptance  March 2, 2020

*JST = Japan Standard Time

2. Abstract Regulations & Guidelines

With the submission of an abstract to IPOS 2020, the first author (submitting author):
  • Accepts responsibility for the accuracy of the submitted abstract.
  • Confirms that all authors are aware of and agree to the content of the abstract and support the data presented.
  • Gives permission for the abstract, when selected for presentation, to be published in the Congress proceedings. Submitted abstracts cannot be withdrawn after 3rd December 2019.
  • Confirms that the presenting author will register by May 15 and attend the Congress. Abstracts of authors who have not registered for the Congress by this date will not be included in the program or publication. Registration for IPOS 2020 will open from January 15th 2020, please visit: http://ipos2020.com/registration/ for details.

3. Presentation Types

Poster Presentation

Poster information (including size, title banner, content, and organization requirements) will be provided once Authors have been notified of abstract acceptance. Abstract submissions for poster presentations should follow the prescribed clinical or research format (see below). At least one author of accepted poster abstracts must be present at their posters during an assigned session to allow for dialogue with participants. Poster sessions may run concurrently with other Symposium sessions.

10-minute rapid oral presentations

consist of 5-minute presentations followed by 5-minute Q/A’s. Grouped with other like presentations, this format is best suited for recently started projects or projects (Clinical or Research) being contemplated. This is a great option for attendees who want to present their study protocol/preliminary results or trainees who seek feedback on their research proposal/preliminary results. Abstract submissions for rapid oral presentations should follow the prescribed clinical or research format. Abstracts should include 2 – 3 questions for which authors are seeking feedback.

20-minute individual oral presentation

20-minute presentations are best suited for completed work. Abstract submission for clinical or research presentations are welcome. Presenters should plan for 15-minute presentations and five minutes for Q&A. Abstracts for consideration as oral presentations must follow the format specified below under the “Abstract Type” section. Submitting authors must specify the abstract theme under which the work is to be considered.

Symposium

60-90 minutes symposiums consist of 3-4 oral theme-focused abstract presentations facilitated by a discussion led by a moderator. The symposium submission will take the format of one Chairperson (submitting author) who will act as the moderator, with 3-4 presenters in total. The symposium submission will consist of one summary abstract which overviews the symposium theme and the 3-4 individual detailed abstracts, one for each proposed presentation. The entire symposium presentation will be 60-90 minutes in total. Individual symposiums abstracts can follow either the “clinical” or “research” format.

Steps:
  • The moderator creates the symposium in the online abstract system by going to "Create a symposium Submission" above which includes moderator information, symposium title and the summary abstract.
  • The individual authors enter in their abstracts by following the link in the email received from the moderator. Once entered they follow the prompts to link the abstract to the appropriate symposium.

Symposium abstracts that appeal to an international/cross-cultural audience will be given highest priority.

4. Presentation Languages

The official language of IPOS 2020 is English.

While IPOS also allow a few presentations to be conducted in other than English, authors who wish to present in other language should indicate their preference during abstract submission, amendment after abstract submission is not allowed.
Please be aware that all abstract text and presentation material should be in English for all presenters.

5. Abstract Themes

Abstracts will be accepted for the following themes:

1 Access, Inequity and Diversity
2 Advance Care Planning
3 AYA
4 Big data
5 Children
6 Communication
7 Cost
8 Culture, Sex/gender and Underserved population
9 Delirium
10 Dementia
11 Depression
12 Distress screening
13 Education
14 eHealth research
15 Ethics
16 Exercise/rehabilitation
17 Family and Bereaved family
18 Fear and anxiety
19 Health information
20 Healthcare delivery
21 Implementation science/ Knowledge translation
22 Intervention
23 Low resource setting
24 Medical staff and Clinician
25 Multidisciplinary team
26 Nursing
27 Older
28 Palliative & supportive care
29 Patient-centered care
30 Policy
31 Primary, Secondary and Tertiary cancer prevention
32 Psychosocial care
33 Public health and Community based organization
34 Survey
35 Survivorship
36 Symptom, Late effect
37 Theory building
38 Translational research
39 Other

6. Submission Formats

In order to be considered, an abstract must follow these guidelines:
  • Abstract titles should be brief (maximum of 30 words) and should reflect the content of the abstract.
  • Commercial names may not be used in the abstract title.
  • No more than 10 authors can be listed.
  • Professional title, institutional affiliations, cities and countries for each author should follow.
  • Abstract text is required for all symposium, oral and poster submissions.
  • Abstract text should be submitted in structured paragraph format organized.
  • Submissions must follow either the clinical or research format.

Clinical Abstracts

The clinical stream refers to items such as development of innovative programs or interventions/service delivery/model of care.
Word Limit: 250 words.

Headings:
  • Background/rationale
  • Methodology (needs assessment, theoretical model, description of intervention, outcome measures)
  • Impact on practice
  • Discussion (lessons learned, future direction)

Research Abstracts

The research stream refers to work that is primarily based on the scientific method of discovery of hypothesis testing or theory development. This stream can include work from protocols, to review and studies of various design.
Word Limit: 250 words.

Headings:
  • Objectives/purpose
  • Methods
  • Results
  • Conclusion and clinical implications

Prior to submitting an abstract, please make sure that you have the following information available:
Abstract Title
Name, City and Affiliation of all authors
Biographies for presenting author
Submission Type
Theme
Abstract text

Abstract submission is in text format only. Abstracts must be submitted under one of the pre-defined topics and type must be indicated. Upon submission a confirmation will be emailed to the email of the account holder. This confirmation is a confirmation of abstract submission and NOT a notice of acceptance.

7. Abstract Submission Procedure

  • Abstracts can be submitted on-line from 1st December 2019 via the online portal on the IPOS 2020 website. Only abstracts submitted online can be accepted. Abstracts submitted on paper or by email attachment will NOT be considered.
  • Abstract submission is in text format only. Figures, photographs, tables or charts are not allowed.
  • Abstracts submitted for oral presentation may be accepted as poster presentations.
  • The Scientific Committee reserves the right to place your abstract submission in a different theme if it is deemed more suitable.

8. Abstract Selection Process

Abstracts will be judged solely on the data submitted.
Statements such as "further data will be presented" are not acceptable and will result in the abstract being rejected.

Abstracts will be judged on the following criteria:
  • Significance and Relevance
  • Theoretical foundation
  • Innovation
  • Approach and Findings
  • Implications
  • Clarity

The IPOS 2020 Scientific Committee will select abstract for orals, poster and symposium presentations by March 2, 2020. The submitting author will receive an email with the decision of the scientific committee. If a selected author cannot attend, the presenting author should assign a replacement. The Scientific Committee reserves the right to reallocate abstracts as necessary. All presenting authors must register for the full conference.

For abstract enquiries, please contact

Copyright © IPOS2020. All Rights Reserved.